Policies

Academic Integrity Policy

Emmanuel College is an educational community committed to academic integrity, ethics and trust. All members of this community share in the responsibility for building and sustaining a culture of high academic standards.

Academic Integrity Policy


Academic Progress

Unsatisfactory Student Progress/Academic Probation

Academic Probation: If an undergraduate student receives below a 2.0 in any semester, he/she will be placed on academic probation for the following semester. If a graduate student receives below a 3.0 in any semester, he/ she will be placed on academic probation for the following semester. During this first probationary semester, the student may not receive any Incomplete grades.  A student who achieves below a 2.0 grade point average in any semester will be placed on probation for the following semester. Students who earned a term GPA below 2.0 as a result of INC grades are also placed on academic probation, regardless of the reason for the INC grade. During this probationary semester, the student must not receive any grades of INC. Students on probation due to a(n) INC grade(s), who after receiving a final letter grade(s) for the courses in which INC grades were awarded, have an adjusted term GPA of 2.0 or above, will have the probationary status removed from their academic history.  A student's probationary status for a particular semester does not change when a credit deficiency has been processed affecting the original term GPA. Students who receive an INC grade in their final semester will not be eligible for degree conferral.

Academic Dismissal:  If the student fails to achieve satisfactory academic progress (see definition of satisfactory academic progress above) at the end of this probationary semester, the student will be dismissed from the College regardless of cumulative GPA. Academic dismissal from Graduate and Professional Programs is permanent. Students may not petition for remittance to the College.

Financial Aid Implications: In order to continue receiving financial assistance, students must pass a minimum of 67% of courses attempted after the completion of two semesters and maintain a cumulative grade point average of 2.0 after the completion of four semesters. Private student loans may not be available to students who are not maintaining satisfactory academic progress.


Academic Review Board

The Academic Review Board reviews petitions for exceptions to academic policies and monitors satisfactory academic progress of students toward degree completion. Students should put the request in writing to their Academic Advisor.


Attendance Policy

Students are expected to attend class regularly. Each faculty member will state clearly on the course syllabus the relationship between class participation and course grade. Faculty members may take attendance.


Credit Deficiency Removal/ Repeating Courses

Graded courses may be repeated only once. Courses may be repeated to replace an F (0), to meet college requirements or to improve a student's grade point average. The student must repeat the same course. Another course in the same department may be substituted only with the approval of the student's academic advisor. Credit will be awarded only for one of the two courses and the higher of the two grades will be calculated in the grade point average. The original grade remains on the transcript. Should the original grade have resulted in the student being placed on academic probation, the new grade will not affect that status. The Student Information System will automatically perform a Credit Deficiency Removal for course repeats for which the same course was repeated and the original attempt earned credit.  Students seeking to improve their GPA due to an F grade or for a course substitute should submit the Credit Deficiency Removal Form to complete this process. It is the student's responsibility to submit a completed credit deficiency form from the Office of the Registrar to complete the process. View the Credit Deficiency Removal Form



Grading

Grades and Transcripts

Final grades are available online at the close of the term. Students who need official grade reports for tuition reimbursement purposes should contact the Office of the Registrar. Official transcripts are provided at the written requires of students at a cost of $5.00 per transcript. View Transcripts for more information on requesting grade reports and transcripts.

Undergraduate Grading System

Instructors submit final grades to the Registrar five calendar days after the last class or last day of the term for online courses. Letters express the quality of the work and are correlated as grade point values as follows:

Grade Grade Point Value

A4.0
A-3.67
B+3.33
B3.0
B-2.67
C+2.33
C2.0
C-1.67(UG only)
D+1.33 (UG only)
D-1.0 (UG only)
F0.0
INCIncomplete (0.0)
IPIn Progress (used for two-semester long courses)
PPass
WWithdrawn
UWUnofficial Withdrawal (Assigned by faculty to students who stopped attending before the semester withdrawal date and did not officially withdraw. Students who attend or participate in a course (Face-to-face or online after the withdrawal date, will receive the letter grade earned and are not eligible for a UW grade)
AUAudit
NGNo Grade was submitted by the faculty member
XNon-credit item completed

Graduate Grading System

Instructors submit final grades to the Registrar at the end of each course. Letters express the quality of the work and are correlated as grade point values as follows:

Grade Grade Point Value

A4.0
A-3.67
B+3.33
B3.0
B-2.67
C+2.33
C2.0
F0.0
INCIncomplete (0.0)
IPIn Progress (used for two-semester long courses)
PPass
WWithdrawn
UWUnofficial Withdrawal (Assigned by faculty to students who stopped attending before the semester withdrawal date and did not officially withdraw. Students who attend or participate in a course (Face-to-face or online after the withdrawal date, will receive the letter grade earned and are not eligible for a UW grade)
AUAudit
NGNo Grade was submitted by the faculty member
XNon-credit item completed

GPA: A student's grade point average or credit ratio is the ratio of quality points earned to credits carried. Grades submitted at the end of a course are considered final. For undergraduate GPP students, a minimum grade of 2.0 (C) or better is required for major courses and a grade of 1.0 (D) or better for other coursework. An undergraduate GPA of 2.0 (C) is required for graduation. For graduate courses, students must receive a grade of 2.0 (C) or higher. A cumulative grade point average of 3.0 (B) is required for graduation. Students who are not achieving satisfactory academic progress will be notified in writing by the Office of the Registrar.

Incomplete (INC) Grades

In exceptional cases, students who have been unable to complete the work of a course may request to receive a grade of INC. Such requests will be granted only for extraordinary reasons (e.g., serious prolonged illness). Incomplete grades are submitted to the Office of the Registrar via the online grading tool within ECLearn during the final grade submission. Faculty will complete the online Incomplete Grade Form in conjunction with the grade submission for each INC grade awarded.

An INC grade carries 0.00 quality points, until the faculty member has submitted a final letter grade to the Office of the Registrar and a grade change is processed. This may result in a term GPA below 2.0. Regardless of the reason for INC grades, any term GPA below 2.0 will place the student on Academic Probation.

If a student with an INC grade(s) is placed on Academic Probation for a term GPA below 2.0, and the final grade(s) submitted increases the term GPA to a 2.0 or above, the student’s probationary status for that semester will be expunged from the student’s record and academic history.

Incomplete grades must be replaced by final grades by February 1 for fall semester courses and October 1 for spring and summer courses. Incomplete grades not replaced by the deadline automatically become an F. In extraordinary circumstances, the Registrar, in consultation with the student and faculty member, may extend the INC, but not beyond the final day of that semester. A student on academic probation may not receive any grades of INC. A student with an INC grade in his or her final semester will not be eligible for degree conferral.

Grade Changes

Changes in any assigned grade will not be made beyond one semester after the initial awarding of the grade. Grade change requests must be signed by the Vice President of Academic Affairs or the Academic or Associate Dean. A student who, after consultation with the faculty member, wishes to challenge a grade on a transcript or grade report should follow procedures outlined in the Release of Student Information Policy available in the Office of the Registrar.


Graduation

A minimum of 128 credits is required for the undergraduate Bachelor of Science degrees. A cumulative grade point average of 2.0 (C) or higher is required for graduation in the Bachelor of Science degrees. A grade of 2.0 (C) or higher is required for major/upper division courses.

A minimum of 30 credits is required for a graduate degree. Students must earn a 2.0 (C) or higher in graduate courses. A cumulative grade point average of 3.0 (B) is required for a graduate degree or certificate.

Degree and Certificate Applications

A degree application must be submitted to the Office of the Registrar via EC Online Services by September 15 for December completion and by February 15 for May completion. Failure to complete a degree application will delay a student’s ability to graduate. Participation in the May Commencement Ceremony will be allowed upon successful completion of all academic requirements and financial obligations.

Students who apply and are accepted into the graduate degree programs at Emmanuel will in the natural course of fulfilling the degree requirements complete the coursework required for the respective certificate program offered at Emmanuel. Degree-seeking students are not eligible to receive the certificate and will be awarded only the senior credential, the degree, upon completion of the degree requirements on the degree conferral date.

View more information regarding Commencement degree requirements.

Degree Conferral and Final Transcript

Emmanuel College confers degrees two times per year. The first conferral is on the date of the May commencement ceremony. The second conferral is December 31st. Students who do not complete all degree requirements by the spring semester grades due date will be considered December graduates. Written verification of degree completion is available upon request from the Office of the Registrar. The degree declared at the time of conferral will be the student’s official academic program for that degree level.

Once a student’s degree is conferred, the student’s record for that academic program and level has permanently closed and changes will not be made to the record after the conferral date. Students will be asked to verify their degree and program in writing prior to the degree conferral. Any additional coursework completed after the degree conferral will not impact the credentials nor final cumulative GPA at the time of the conferral.

The final official transcript includes the student’s posted degree and conferral date, major and any minors, language certificates, any honors awarded including Latin Honors and Distinction in the Field, and any Education certifications. The diploma lists the students name, degree, and any applicable Latin Honors for undergraduate students.

For additional information on commencement participation, graduation requirements, degree application, honors, degree conferral and the final transcript please view our Commencement Information.


International Certificate of Eligibility

International undergraduate students must carry a minimum of 12 credits per semester to maintain their Certificate of Eligibility. International graduate students must carry a minimum of 9 credits per semester to maintain their Certificate of Eligibility.


Prerequisites

A course prerequisite is a requirement an academic department identifies as essential for a student to complete before taking a course. All prerequisites should be stated in the course description, on the course syllabus and included in the college catalog. Prerequisites may consist of one or more of the following:

  • Completion of placement, proficiency tests or other assessments (MTEL);
  • Completion of specific course(s).

Undergraduate students must earn a C- or better in any course which is designated a prerequisite for another course.


Registration

Continuing students register online through Student Planning facilitated by the Office of the Registrar each semester. Student Planning, through EC Online Services, allows students to search for courses, plan for future terms, and schedule and register for course sections. 


Second Bachelor’s Degree

Emmanuel College's Graduate and Professional Programs offers the opportunity for students to pursue a second bachelor's degree for the Bachelor of Science in Nursing. Those applying follow the application process and meet the requirements for admissions of bachelor's degree candidates. In order to earn a second bachelor's degree for the Bachelor of Science in Nursing, students must satisfy all major requirements and meet the 32-credit residency requirement.


Student Confidentiality

Emmanuel College regulates access to and the release of a student’s records in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974 as amended (PL 93-380, Section 438, The General Education Provisions Act). The purpose of this act is to protect the privacy of students regarding the release of records and access to records maintained by the institution.

View the full policy and procedures surrounding privacy and student records.


Transfer Credit Policy and Non-Traditional Credits

All potential transfer credits from other regionally accredited post-secondary institutions are required to be submitted to Graduate and Professional Programs. Courses that are similar in content, scope and rigor to course offerings at Emmanuel will be considered for transfer credit. No credit will be granted for the following: vocational coursework, continuing education units, pre-collegiate or remedial courses, including ESL coursework, social activities, or correspondence courses, unless recognized and offered by the U.S. Armed Forces Institute. Military courses on a Joint Services transcript with content that are within the scope of programs offered at Emmanuel will be accepted for credit. Only transfer courses from regionally accredited institutions (or equivalent which will be verified by the appropriate agency) will be granted credit.

Undergraduate-level courses must have a grade of C (2.0) or higher and be worth three or more semester credit hours in order to be eligible for credit. Students within GPP undergraduate programs are eligible to earn up to 32 college credits before or after acceptance by taking any of the following examinations: CLEP or DSST.

For graduate programs, no credit is given for courses below 3.0 (B). Graduate students may not transfer more than six credits.

Residency Requirements

In order to graduate from Emmanuel College, student’s must meet the residency requirement. The following are the maximum credits permitted for transfer by program:

  • Bachelor of Science in Business Administration (BSBA): 80 transfer credits
  • Bachelor of Science in Nursing (BSN): 96 credits, including up to 40 credits for Associate’s Degree
  • Graduate Programs: 6 transfer credits

To view the full transfer credit policy for both undergraduate and graduate GPP programs and associated processes, please visit the Transfer page.


Withdrawal

Students may withdraw officially from the College at any time with the written authorization of their Academic Advisor.  Students must notify the Office of the Registrar in writing. Failure to register for courses over one academic year constitutes an automatic administrative withdrawal. Mere absence from classes and examinations is not a withdrawal, nor does it reduce financial obligations. Please see the GPP Course Withdrawal and Refund policies for complete information regarding course withdrawals and tuition refunds.  A student holding a Federal Stafford Loan must complete exit counseling upon withdrawal.

Readmission Policy

Students who have withdrawn must submit a readmission form in order to be considered for readmission into the program. All prior financial obligations to the College must be resolved with the Office of Student Financial Services prior to re-enrollment.


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